Builders can use the data gathered and generated from bots to create customised documents like letters or contract agreements, for example.
There are two ways that you can create an automated document:
- The Word editor
- Upload an existing .docx Word document. Once uploaded, it is transformed into an editable template in which builders insert variables, apply rules and even connect to DocuSign.
- The Web editor
- Type your content directly in the document editor including the text and styling, as well as variables, and rules like above.
How to create a document
To create a document
- Create a message
- Choose either Internal or External document message type
- Connect the message
- Edit the document
1. Create a message
Automated documents are hosted in bot messages, so first you'll need to determine what message text you want to be delivered to the end-user once the document has been generated.
If it's a Internal document, an example would be, "Thank you, we'll be in touch with your document".
If it's an External document, an example would be "Thanks! Here's your document."
[Image: an External document message ready to be created. Once created, the builder will then be able to upload their document]
2. Choose the message type
- External document
- End-users are able to download external documents via the bot UI. The documents can either be PDFs or Word files.
- Internal document
- Internal documents, on the other hand, are not accessible to the user via the bot UI. Instead, they are only accessible via the Activity tab in the Dashboard or available to end-users via a Notification.
[Image: a user selecting External document which will mean the document is accessible to the end-user upon submitting their interaction.
3. Connect the message
Once the document message is configured, you'll then connect it to the rest of the flow as you would for a normal message.
4. Edit the document
Use the Word editor if you are working from an existing Microsoft Word template.
Use the Web editor if you are creating a simple document from scratch.